Turnkey group travel — Freedom Business Travel

When you need a group trip

If you recognize your situation in even one point — it's already about managed group logistics.

Many people are traveling

Dozens or hundreds of attendees, different departure cities, different accommodation categories, different arrival and departure dates.

You need seat and room blocks

Regular online bookings don't fit: you need seat groups on flights, room blocks in hotels, separate terms and a fixed plan.

There's a risk of constant changes

Attendees change, someone is added, someone cancels, new data appears, dates, flights and rooming change.

You need unified coordination

A company, school, federation or organizer doesn't want to run dozens of chats, spreadsheets, invoices and vendors manually.

It's critical not to derail the trip

With a large group, an error in one element can break the whole trip: not enough rooms, mismatched transfers, attendees arriving at different times, baggage or documents overlooked.

Planes, trains, hotels and people — in one managed process

Flights from many cities — synced to the start

Room blocks and a single rooming list

Who we organize group trips for

Any large group — with its own rules, risks and service requirements.

Companies

Employee trips for corporate events, training, conferences, strategy sessions, project work, business trips and internal events.

Children's and educational groups

Trips for schoolchildren, students, olympiad teams, educational programs, camps and chaperones.

Sports teams

Trips for teams, coaches, staff and chaperones to training camps, tournaments, competitions and training programs. We cover the travel logistics: tickets, accommodation, transfers, baggage and changes.

Delegations

Trips for official, business, partner and corporate delegations with special attention to timing, service level and support.

Event organizers

When you need to bring guests, speakers, attendees, partners or the team to a conference, forum, exhibition, corporate event or incentive trip.

Project teams

Urgent or planned employee trips to a site, project launch, rollout, audit, installation, training or fieldwork.

What we take on

All the group logistics — from group fares to closing documents.

Group air and rail tickets

We pick routes, check seat availability, work with group fares, different departure cities, connections and per-attendee changes.

Charter flights

When scheduled flights aren't enough or the group needs its own schedule, we work out a charter: route, aircraft, capacity, schedule, airports and budget.

Hotels and room blocks

We book dozens and hundreds of rooms, agree on accommodation categories, rooming list, catering, early check-ins, late check-outs and special terms.

Transfers and ground logistics

We arrange buses, minivans, cars, airport meet-and-greet, transfers between the hotel, venue, station, restaurant or sports base.

Attendee lists

We manage the group roster, passport data, replacements, cancellations, additions, rooming, chaperones and special requirements.

Support before and during the trip

We help coordinators and attendees with changes, delays, cancellations, and questions about check-in, transfers, baggage and the route.

Documents and reporting

We prepare invoices, acts and closing documents so the company doesn't collect dozens of separate receipts and confirmations manually.

Why this beats assembling the trip manually

A large group forgives fewer mistakes — and gains more from a single process.

One team instead of dozens of vendors

No need to deal separately with airlines, hotels, carriers, attendees and accounting. We hold the whole process.

Visibility of the entire trip

The group has a single list, single route, single rooming, single budget and a single status per attendee.

Fewer mistakes

We check capacity, connections, arrival times, transfers, hotel blocks, cancellation rules, baggage and critical limits in advance.

Economies of scale

Group fares, room blocks, vendor negotiations and alternative routes help optimize the budget.

Fast reaction to changes

Changes in groups are inevitable. We help quickly replace an attendee, change a ticket, adjust rooming or add a new transfer.

Convenient for the coordinator

The coordinator sees a clear process and doesn't live in endless spreadsheets, chats and urgent calls.

Case scenarios

How it looks in practice.

Sports team at a training camp

Goal

Send the team, coaches and staff to a camp or competition.

Complexity

Baggage, equipment, catering, accommodation near the facility, roster changes.

What we do

We book tickets, the hotel, transfers, account for baggage and handle changes.

Result

The team focuses on preparation, not logistics.

Children's camp

Goal

Send children to an out-of-town or summer camp — from one or several cities.

Complexity

Children's safety, documents and consents, chaperones, meals, accommodation, a clear round-trip route.

What we do

We arrange flights or rail, transfers to the camp, accommodation, coordinator escort, and stay in touch along the whole route.

Result

Parents and organizers are at ease: it's clear where the children are and how the trip works, and the session starts without a hitch.

How organizing a group trip works

Eight steps from parameters to closing documents.

1
You send the parameters: destination, dates, number of people, departure cities, hotel requirements and budget.
2
We check the availability of tickets, seats, hotels, transfers and charter options.
3
We propose the optimal route and alternatives.
4
We agree on the budget, terms, payment deadlines and change rules.
5
We book tickets, rooms, transfers and additional services.
6
We manage attendee lists, rooming and changes.
7
We support the group through to the end of the trip.
8
We hand over the closing documents.

Need to send a large group?

Tell us who is traveling, where, when and how many people. We'll check availability, build the route and propose a solution.

Calculate a group trip

Discuss the route

We'll organize a trip for your group

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We organize trips for large groups —without failures, overpaying or manual chaos

When you need a group trip

Many people are traveling

You need seat and room blocks

There's a risk of constant changes

You need unified coordination

It's critical not to derail the trip

Planes, trains, hotels and people — in one managed process

Who we organize group trips for

Companies

Children's and educational groups

Sports teams

Delegations

Event organizers

Project teams

What we take on

Group air and rail tickets

Charter flights

Hotels and room blocks

Transfers and ground logistics

Attendee lists

Support before and during the trip

Documents and reporting

Why this beats assembling the trip manually

One team instead of dozens of vendors

Visibility of the entire trip

Fewer mistakes

Economies of scale

Fast reaction to changes

Convenient for the coordinator

Case scenarios

Sports team at a training camp

Children's camp

How organizing a group trip works

Need to send a large group?

We'll organize a trip for your group